Create or Edit Rental Charge Codes

Objective: Create or Edit Rental Charge Codes

Rental charge codes drive different charges you can add to rental contracts; like machine rental rates, pickup or delivery charges, fuel, and so on. In turn, these rental charge codes will also translate to your rental invoices.

TABLE OF CONTENTS

• Step-by-step Instructions
• Next Steps

Step-by-step Instructions

1. On the welcome screen, go to the Rental Module. 
2. Click on your name in the top right-hand corner.
3. Click Admin
4. A list of rental charge codes will appear on the Rental Charge Code tab.
5. To create a new charge code, click the New Charge Code button. To change an existing charge code, click Edit.
6. Enter the Charge Code
   • The max length of this code is 10 characters
7. Enter the description of the charge code
8. Enter the default quantity and sell value. 
   • These values will automatically populate when you add this charge code to a rental contract.
9. Check the Active box.
10. If the charge code should be taxed, check the Taxable box.
11. If a tax provider service is enabled, enter this code in the Tax Software Tax Code.
12. Select a Detail Type
    • The detail type is the group this charge code will be a member of.
13. If applicable, select the effective and expiration date of the charge code.
14. Select the Division/Store/Cost Center
    • Leave these fields blank to use these charge codes on any contract
15. Select the Occurrence
    • Reoccurring: The charge code will appear on every cycle bill and the rental return invoice, and will remain in the 'Active Charges' list on the rental contract.
    • One Time: The charge code will appear on the first cycle bill only. After the first cycle bill, the charge code will be moved to the 'Past Charges' list on the rental contract.
16. Enter the default Revenue, Cost of Goods Sold (COGS), and Expense GL Accounts.
17. If applicable, enter a Parent Charge Code:
    1. Parent Charge Code: Autofill field to find the charge code you'd like to assign as the parent charge code.
    2. Charge Calculation
       1. Percentage: Charge the child code at the percentage value you specify
       2. Fixed: Charge a static value, regardless of the parent charge code value
    3. Percentage/Amount: Enter the fixed amount or percentage to charge.

       • Percentages should be entered in decimal form (ie 5% is 0.05)

         
         

       • Click here for more information on parent charge codes.

18. Click Save.

Next Steps